Travel expenses are costs associated with business trips undertaken for the needs of the project. Their eligibility is governed by the Act on Travel Allowances and, at the same time, by the conditions of the call, which may further limit the scope, for example by setting the travel class or an accommodation limit. It is evidenced by a complete file: a travel order approved before the trip, a trip report linked to a specific project activity, travel tickets or evidence of fuel consumption when a vehicle is used, proof of accommodation, and a subsistence allowance statement. For foreign trips, the subsistence rates for the given country apply, together with conversion of foreign currency at the set exchange rate. The most common reasons for non-recognition are a missing link between the trip and the project, a trip made outside the eligible period, an overlap between the subsistence allowance and meals provided at an event, and travel orders completed retroactively without approval before the trip.
See also: Eligible expenditure, Eligible expenditure period, Main and supporting project activities.
